Dean & Controller of Examinations
- Main Activities of COE Office
- Staff Profile
- Outcome Based Education (OBE) Curriculum
- Examination Pattern and Other Assessment Schedules
- Continuous Internal Assessment (CIA) for Theory Papers
- Grade, Grade Point and CGPA
- Procedure for Graduation Day
- Curriculum Development Council
- Examination System - Guidelines
- Mark Statements
- Best Practices
- Online Certificate Verification
- Question Patterns
The Office of the Controller of Examinations (COE) was established in June 1987 after obtaining the conferment of Autonomy by the University Grants Commission (UGC). The office of COE plays a vital role in the autonomy of examination system of the college. It is functioning systematically following the schedule strictly. It maintains integrity, confidentiality and transparency in the conduct of examinations.
Tel.: +91 4543 258358
Main Activities of COE Office
- Organization and Conduct of End Semester Examinations – theory and practical
- Valuation of answer scripts of End Semester Examinations
- Processing of marks, results and printing of mark statements
- Conducting Awards Committee Meeting for declaration of results
- Recommendation for award of degree from Madurai Kamaraj University.
- Addressing grievances of administration, faculty, staff and students on examination related issues.
- Planning and execution of all developmental activities of office of COE
- Students who have completed the programme (three years in UG and two years in PG) with outstanding arrears have a provision for Supplementary Examination. Students who have Reappearance in any number of courses in final semester and in a maximum of one paper in all the other semesters are eligible for appearing in supplementary examination. A Statement of Marks with several security features are issued to students.
Endeavour has been made to make available updated and accurate information. The contents of the COE’s Office web pages are solely for the purpose of providing easy and quick access to the students. If errors are brought to notice, they will be rectified. Nothing contained herein constitutes a warranty or promise on COE’s Office on any aspect of performance. COE’s Office will accept no responsibility and liability, of whatever nature, for the correctness of the material on this website. In this regard, all those concerned are advised to verify and ensure the correctness of facts or information displayed from COE’s Office.
Dr.K.Karthikeyan, M.Com., M.Phil., B.Ed., PGDCA, MBA, Ph.D., Profile
Associate Professor of Commerce,
Dean and Controller of Examinations,
Mobile: +91-9865074994, 7904939124 Phone: +91-4543-258358 (O)
- Alagarsingam – Office Assistant
- Soundra Pandian – Typist
- Sundarapandi – Office Assistant
- Vigneshwaran – Office Assistant
- Vijayaragavan – System Assistant
Outcome Based Education (OBE) Curriculum
In order to improve and enhance student learning and teaching quality, our curriculum has been designed based on the approach of Outcome Based Education (OBE) and implemented from the academic year 2018-19 onwards. The central aspect of OBE is to set measurable learning outcomes for programmes and courses and then align it with teaching, learning and assessment processes. Blooms Taxonomy has been used as the basis for setting learning outcomes, teaching methods and in student’s assessment.
Examination Pattern and Other Assessment Schedules
Semester system is followed for our UG and PG programmes offered in our college. A semester consists of a minimum of 90 working days excluding the days of the conduct of End Semester Examination (ESE). There will be Continuous Internal Assessment (CIA) to evaluate the performance of students in each course and the End Semester Examination will be held at the end of every semester. Marks for ESE and CIA with reference to the maximum marks for the courses will be as follows:
|UG and PG – Theory Papers||100||25||75|
|On the Job Training||100||100|
Continuous Internal Assessment (CIA) for Theory Papers
The Weightage assigned to various components of the CIA are as follows:
For UG Programmes: Maximum: 25 Marks
|1||Two Best out Three Centralized Tests||15 marks|
|2||Five Assignments||5 marks|
|3||Five Cycle Tests||5 marks|
For PG Programmes: Maximum: 25 Marks
|1||Two Best out Three Centralized Tests||15 marks|
|3||Seminar / Quiz||5 marks|
For M.Phil.,: Maximum: 100 Marks
|3||Seminar / Quiz||20|
Grade, Grade Point and CGPA
The grade and grade points are given on the basis of the percentage of marks scored by the students as shown below:
|The range of Marks||Grade Point||Letter Grade||Description|
|40-49||4.0-4.9||C||Satisfactory / Re-Appear|
Procedure for Graduation Day
All the candidates of Vivekananda College shall receive their degree certificates from Madurai Kamaraj University, Madurai. The mode of receiving the degree certificate can be opted for by the student. The modes of receiving it can be either through the college or by post directly to the home address of the student mentioned in the graduation day application form. The application for graduation shall be submitted to the COE Office with the required fee before the last date announced by the University.
Schedule of Activities for the conduct of Exams
|1||Nominal Roll Preparation for first Year students||June|
|2||Issue of Examination Application Forms||August|
|3||Examination Fee remittance for ESE (Odd)||August/September|
|4||Examination Fee remittance for ESE (Even)||January/February|
|5||Announcement of ESE Time Table (Odd)||October|
|6||Announcement of ESE Time Table (Even)||March|
|7||Commencement of ESE (Odd)||November|
|8||Commencement of ESE (Even)||April|
|9||Repeat Examinations for Final Year Students||June|
|10||Publication of ESE Results (Odd)||Last Week of November|
|11||Publication of ESE Results (Even)||Last Week of May|
|12||Issue of Mark Statements||Within a month|
Curriculum Development Council
Being an autonomous institution of Higher Education, the College has made several strides in the curricular and syllabus development all through these years of autonomy. A Curriculum Development Cell has been formed in the College to take initiatives in restructuring the curriculum periodically. Based on the UGC norms and TANSCHE guidelines, and accomplishing the objectives of the institution in equipping the students with multi disciplinary and multi tasking skills, the Curriculum Development Cell formulates the course structure and guidelines for curriculum restructuring, periodically.
Continuous Internal Assessment (CIA)
1) The Continuous Internal Assessment (CIA) for undergraduate (UC) and postgraduate (PG) courses shall carry 25% of marks for each theory paper and 40% for each practical.
The internal assessment includes the following components and the marks shown against them.
UG, PG & M.Phil., Courses (All subjects)
- Tests (3) 15 Marks
- Assignments (5) 5 Marks
- Cycle Tests (5) 5 Marks
PG & M.Phil., Courses (All subjects)
- Tests (3) 15 Marks
- Assignment 5 Marks
- Seminar 5 Marks
2) For the UG and PG courses there shall be three tests of two hours duration, three announced written quizzes and three (class or home) assignments. The average marks of the best two of the three tests, one best quiz mark and one best assignment mark will be taken for computing the internal assessment mark.
3) For PG and M.Phil. courses there shall be three tests of two-hour duration, a seminar for each subject and two assignments for each subject. The average of the best two of the three tests, one best assignment mark and the seminar mark will be taken for computing the internal assessment mark.
4) If a student is unable to appear for a test on account of her being deputed to represent the college in any activity, she shall be given a re-test.
End Semester Examination (ESE)
1) All papers of external (summative) examinations shall be of three hour duration except Part IV papers (NME and Skill based subjects) which shall be of two hour duration each.
2) The question paper for the external (summative) examination shall be set by an external examiner. The scheme of valuation shall be prepared by the question setter only.
3) Only single valuation is adopted for all the theory papers in the summative examinations for UG, PG and M.Phil., courses.
3) The minimum pass marks for the summative examinations are:
Under Graduate Courses:
Theory – External Minimum 27 and Aggregate Minimum – 40 Marks
Practical: External Minimum 27 and Aggregate Minimum – 40 Marks
Post Graduate Courses and M.Phil., Courses:
Theory: External Minimum – 34 Marks and Aggregate Minimum – 50 Marks
Practical: External Minimum – 34 Marks and Aggregate Minimum – 50 Marks
END SEMESTER EXAMINATIONS GUIDELINES
- Examination and Evaluation are effective tools for the assessment of students in the academic system.
- At the end of each semester, the College conducts End Semester Examinations for UG, PG, M.Phil., Certificate, Diploma and Advanced Diploma Programmes. The Students who have earned 75 percent of the attendance in each semester are permitted to appear for the End Semester Examinations (ESE).
- To Qualify a pass, a student should secure a minimum
- 50% marks in the examinations, in case of PG and M.Phil., Programmes
- 40% in case of UG Programmes
- 35% in case of Certificate, Diploma and Advanced Diploma Programmes.
- The COE Office is fully computerized to maintain confidentiality and ensure quick services.
- All End Semester Examinations (theory & practical) are conducted twice a year in November/December and in April/May.
- Repeat Examinations will be conducted for the final year students who have failed in not more than three papers in the sixth semester in June every year.
- End Semester Examinations are conducted after 90 working days in each semester.
- Students having a minimum of 75% of attendance in the practical classes alone will be eligible to submit record note books and appear for both CIA & ESE practical examinations. Students shall be permitted to appear for the practical examinations only with the submission of bonafide records.
- Examination dates are announced sufficient early and are followed strictly.
- Students can access Examination Time Table in College Website as well as in the COE Office Notice Board
- Facilities are provided for students to pay examination fees through online and offline.
- A candidate entering the examination hall must possess hall-ticket and identity card issued by the college.
- Candidates have to occupy their allotted seats 10 minutes before the commencement of examination and will not be permitted after the commencement of the examination. In case of valid reasons, candidates will be permitted to write the examination by the Controller of Examinations. However, no candidate will be entertained to sit for the exam after 30 minutes from the commencement of the same.
- Candidates are permitted to use only non-programmable calculators.
- Candidates are prohibited from carrying any textual material, printed or written, bits of papers, cell phone, pager and any such Communication instruments inside the examination hall. Possession of such materials including Cell phones will be considered as Malpractice.
- Candidates should not detach any sheet from the main answer book or smuggle out additional sheet or main book. Violation of this rule is strictly punishable under Indian Penal Code
- Candidates should handover the answer books personally to the Hall superintendent, before leaving the examination hall.
- Candidates should not write their Register number anywhere else (except in the specified space) on the first page of Answer Book. Writing the name or making any appeal to the examiner or writing the internal assessment marks or writing the register number in the additional sheets or any other identifiable marking will be treated as an attempt to influence the examiner. Hence, any such act will attract disciplinary proceedings.
- The students who indulge in any malpractice while writing examination will be immediately referred to the Chief Superintendent for the appropriate disciplinary actions.
- Students can collect the hall tickets from the COE Office or download the hall tickets from the college website.
- UG students can write End Semester Examinations in English only.
- Question Paper blueprint as per Blooms Taxanomy following same Question Paper Pattern for all Programmes.
- All students will be provided with answer scripts (Booklets with security measurements)
- Hall Tickets with Photo identity and subjects appearing will be issued to the students one week before the End Semester Examinations.
- Evaluation of practical examinations for both UG and PG programmes is made jointly by one internal examiner and one external examiner
- For all UG Programmes single Valuation by External Examiners (Central Valuation) is followed for End Semester Examinations and double valuation for all PG programmes, one by internal examiner and another by external examiner
- In the case of PG and M.Phil. programmes, papers with deviation of marks beyond the prescribed limit ( 15 Marks) will be sent for third valuation by external examiner
- Phil., dissertations are evaluated by two external examiners, one within Madurai and another outside Madurai. Viva Voce examination is conducted jointly by one external examiner and one internal examiner
- Students can apply for photocopy of answer scripts, re-totaling and revaluation of answer scripts of End Semester Examinations.
- Statement of Marks with 9 Security features will be issued to the students after one week from the date of announcement of results.
- End Semester Examinations and Evaluation of Answer Scripts will be conducted separately.
- Question papers for all programmes are being set by external examiners (outside Madurai District) with more than 10 years of teaching experience and the answer scripts are evaluated by the external examiners with more than 5 years of teaching experience.
Once the student leaves the college after completing the course and has arrears to clear he/she is considered a Private Candidate. He/She can write the paper with the same syllabus he/she is alloted for only 3 subsequent semesters irrespective of his/her appearance for the examination. If he/she fails to do so, he/she shall re-register his/her name and take the examination in the texts/revised regulations/syllabus of the paper prescribed for the subsequent batch of candidates, in force at the time of his/her reappearance. In the event of the removal of that paper consequent to change of regulation and/or curriculum after 3 semester period, the candidate shall have to take up an equivalent paper in the revised syllabus as suggested by the Chairman, Board of Studies concerned.
- Individual Mark Statements are issued to all the students in June (Odd Semester) and December (Even Semester)
- Duplicate individual Mark Statement can be obtained on payment of prescribed fee
- Consolidated Mark Statements for final year students are issued in the third week of June on production of photo copy of TC
- Duplicate Consolidated Mark Statements are issued only on production of necessary documents and payment of fee.
- The Examination Calendar for every academic year is scheduled and notified in the College Calendar during the beginning of the academic year and dates are strictly followed. The results are being published on or before 30th November for Odd semester and 31st May for the Even semester.
- Consolidated mark statement of final semester candidates with photograph of the candidate is issued two days after the publications of the results of revaluation.
- Repeat examinations (only for final semester) will be conducted within 10 days after the publication of the results of revaluation.
- For every programme, certificates will be issued for the first Five Rank holders.
- Provisional Certificates will be issued to the candidates immediately after obtaining of the same from Madurai Kamaraj University.
- Degree certificates will be issued during the Graduation Day and for further details the graduates can contact the COE Office.
- Direct Online Genuineness Certificate will be issued within a day or two from the date of application.
- Official Transcript will be issued within a day or two from the date of application.
- First rank holders of all the programmes except diploma and M.Phil courses are awarded with Medals and prizes duringn the College Day function.
Online Certificate Verification
The agencies, which are requesting the online verification of educational qualifications (mark statements and degree certificates) of students, who opt for higher studies / employment, of this college shall pay a fee of Rs.1,500/- (Rupees One Thousand and Five Hundred only) for each verification with a request and send the photocopy of the final semester consolidated mark statement online. For online certificate verification, click the following link:
After verification of certificates, the report will be sent by COE office through Online Direct Verify Portal of our college within one week from the date of receipt of online requisition.
- Application for End Semester Examination November/April
- Application for Provisional Certificate/Degree Certificate
- Hall Ticket